Inefficient time management takes many forms. Procrastination, distractions, or projects that take too long to complete, are just a few of what wastes our time daily. Wasted time usually means unmet deadlines, work-life imbalance, and of course, stress and anxiety.
There’s a lot to be said about keeping yourself organized. If you can quickly find all your information, documents and reminders, then you are doing yourself a huge favor.
Thankfully, there are immense opportunities to manage your time better. Here are 8 time and project management applications to help you free up your schedule, keep you structured, and stay focused on getting work done.
Trello – project management app
If you want to track the progress of your projects or keep notes on your latest brainstorming session, Trello can be helpful to your team.
Trello is a very flexible project management web app that lets you sort through tasks and collaborate with your team. Trello helps you out with your piles of emails and spreadsheet by visualizing your projects as lists pinned to easy-to-understand digital bulletin boards. It keeps you organized by merging all your projects and communication into a single interface.
Each of your lists will be made of posts called cards. Use cards to add tasks, ideas or goals. Your team members can then add attachments, comments, checklists, and labels to them, keeping everyone on the loop.
Trello is on iOS, Android, Mac and Windows. A free version is available but you can opt to upgrade to a Business Class or Enterprise account.
Basecamp – an amazing way to keep remote employees informed and organized
Basecamp organizes all your important tasks into three main categories and displaying them on a dashboard. Your employees can access sections about the company, their colleagues, or even their tasks. This system creates a methodical approach to resource management.
Its main features are easy Team Collaboration and effective Project Management. Basecamp makes it easy for you and your team to communicate through message boards, its direct message feature, and real-time chat room that can be separated into several channels.
Basecamp also allows you to create to-do lists for each member of your team and even allocate tasks to groups. Additionally, it lets you have full control over scheduling when you integrate it with Google Calendar, Outlook or iCalendar.
Toggl – time tracking for you
Toggl is an app that you can use to track the time you spend on tasks and manually add entries. You can keep your entries organized by team, client, project, or even tags. Invite your team members to your project and track everyone’s time and progress in one place. Toggle can also produce detailed reports to show where you are spending time.
Toggl is on iOS, Android and Mac. There is a free version, or you can upgrade to a Starter, Premium, or an Enterprise account.
Calendly – free appointment booking
Calendly is an app that lets you customize your availability and schedule appointments. You can create a landing page where your clients can choose an available appointment. When you have created your landing page, all you must do next is share your event and then wait for confirmation.
Calendly offers three plans: Basic, Premium, and Pro. The Basic plan is free, and will let you connect the app with most online calendars and book unlimited events. Have an extra $10 on your monthly budget? Get the Premium Plan. It has all the basic features as well as team collaboration, email notifications, reminders, and app integrations. The Pro plan costs $15 every month and includes an SMS notification option and more advanced options, like adding PayPal and Salesforce.
Calendar – time management tool
Calendar’s minimalist design and state-of-the-art map view will make it easy for you to prepare for busy days. It features a smart way to schedule your team meetings and a dynamic Calendar tailored for today’s fast-paced, global teams. Calendar makes it easy for remote teams to work together and connect, by automatically managing availability across time zones.
Calendar intelligently classifies project meetings to work out the relationships between your plans and the team members in your meetings.
Things – the prized personal task manager app
Now in version 3, Things continues to be the most appealingly task management app for many Apple users. This new design update not only looks good, but also feels great with subtle animations and clever keyboard navigation.
You can create a new to-do, and create headers, or different divisions for larger projects. It’s also nice that Things provides different perspectives or views so you can sort entries in different orders.
You will also like its Quick Find fetaure and the ability to generate alarms and notifications for your to-dos.
Things is a good investment if you’re looking for a tool that can help you organize on the go. It costs $10 on the iPhone, $20 on the iPad and $50 on the Mac (plus a free 15-day trial).
LastPass – stores your passwords
LastPass is a top-notch password manager that keeps your usernames and passwords in one secure place; your Vault. When you save login credentials to your Vault, LastPass will always remember it for you. It also features Secure Notes that can hold any type of information. This includes credit cards, insurance, bank accounts and more. You can also attach files and pictures to anything in the LastPass Vault.
Create an account, then download and install LastPass to start saving your Sites, Secure Notes, and Form Fills right away. Get LastPass Premium annually for only $3 per month.
RescueTime – shows you where you’re spending your time online
RescueTime produces detailed reports with the websites you spend the most time on. It tells you exactly where you’re spending your time and how much you’re wasting, so you can find a healthy balance of productivity and relaxation. When you know where you spend most of your time on, can log completed tasks you can manage your workday better.
RescueTime offers a 14-day free trial then $9 per month or $72 per year (4 months free).
These days, everyone is trying to do more with less – and time is no exception. We hope that with these apps, you can start to make the most out of your busy day.
If you still need an extra hand, talk to one of our business advisors today.